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Preventing Illegal Grow Operations in Rental Properties

Regardless of the legal status of recreational marijuana in your area, unauthorized grow operations are illegal and can be a huge problem for landlords. Rental properties are a common target for growers, as they are private facilities criminals can use without having to worry about damaging their own property.

Grow operations breed criminal activity and can ruin the reputation of a neighbourhood and a property rental business. To protect themselves, property owners should understand the dangers of grow operations and know how to determine if one of their properties is being used to illegally grow marijuana.

Grow Operation Dangers

Grow operations aren’t just a landlord’s problem, as they can be incredibly dangerous to the general public. The following are some common hazards associated with grow operations that can impact neighbours, your property company and future residents:

  • Electrocutions and fires—Most homes aren’t designed to handle the amount of power required for a grow operation. To remedy this, criminals often connect to a main power feed in a neighbourhood in what is called electricity bypassing. This process not only charges the ground and creates electrocution hazards for passersby, but it also overloads electrical systems. This can cause power failures in the area, high utility bills and fires, which, in turn, could damage nearby homes and cause extensive damage.
  • Health hazards—In order to properly grow marijuana, criminals often have to modify heating and ventilation systems inside a property. Because grow operations require the use of chemicals, dangerous fumes and gases can build up in a home or be ventilated outside, harming neighbours. In addition, poor ventilation creates mould and fungus that could harm the health of future renters.
  • Violence and bodily injury—Because grow operations are run by criminals, weapons are often kept on the premises. Growers can use these weapons to protect their investment. Grow operations increase the risk of injury and violence in an area, even leading to residual crime.
  • Property values—Growers are typically unconcerned about the appearance of the property they are renting. In many cases, these individuals will modify a premise to fit their needs, regardless of whether it is damaging a residence. This can make a property look unsightly, which can make it more difficult to rent in the future or even drive down the value of a neighbourhood.

In many cases, damage caused by the illegal activity of your tenants will not be covered by an insurance policy. If you are unaware of a grow operation, you could be left with an unappealing and unsafe property.

Signs Your Rental Property is a Grow Operation

The earlier you discover one of your rental properties is being used as a grow operation, the better. Knowing how to spot whether or not criminal activity is occurring on your premises can mean the difference between minor damages or a condemned property.

The following are some common signs that a property is being used as a grow operation:

  1. The windows of the property are constantly blacked out or barred.
  2. Brown stains can be found around the property’s soffit and siding. You may also notice that the property’s roof is free of snow all winter long.
  3. There is a large amount of condensation on the windows on a consistent basis.
  4. The home is barely furnished and mould can be found in the corners of walls and ceilings.
  5. Electrical meters appear to have been tampered with.
  6. Furnaces, hot water tanks and other appliances have been removed, and the property is muggy and humid on the inside.
  7. Your tenants pay rent in cash and are reluctant to allow you stop by the property. In addition, visitors to the residence act suspiciously and only stay for brief periods of time.
  8. The area around the property has an unpleasant smell. Growing operations often give off skunk-like odours.
  9. “Beware of dog” or “guard dog on duty” signs are prevalent around the property. These can be used by criminals to deter trespassing and to protect against thieves.
  10. The neighbourhood experiences localized power surges often and unexpectedly.

While these signs don’t necessarily confirm that a property is being used as a grow operation, they are good indicators. If you suspect your property is being used for criminal activities, avoid confronting tenants directly and contact your local authorities.

Preventing Grow Operations

While knowing how to identify grow operations is important, it’s best to try to prevent criminal activity from developing in the first place. This can typically be accomplished during the initial rental process.

The following are some good strategies to keep in mind:

  • Refuse to deal only in cash and perform a credit check on all potential tenants. If possible, conduct a background check as well.
  • Require at least three references from other landlords. Be sure to follow-up with these individuals to ensure there were no previous issues.
  • Tell all prospective tenants that you have a right to perform regular inspections of the premises.
  • Maintain an open line of communication with all of your tenants to show that you are invested in your property.
  • Make plans to be at the property during the initial move in. That way you can ensure that your property is not a front and is actually being used for housing.

Don’t Let Grow Operations Cost You

Properties that have been used for grow operations require remediation, which can be a long and expensive process. Depending on the size of the property, remediation costs can be as high as $150,000 and a complete gut of the residence is often required.

To protect yourself, you will want to take steps to prevent grow operations from impacting your bottom line. In addition, consider speaking with your broker to learn about your coverage options and what exposures you may have.

© Zywave, Inc. All rights reserved


The Importance of Cyber Insurance for Manufacturers

While it’s commonly thought that cyber breaches are only a threat for large companies, small and mid-size businesses are just as much at risk. This is especially true for manufacturers, as it is an industry norm for them to quickly adopt new, more efficient technologies—technologies that are often a target of cyber criminals.

While specific cyber exposures for manufacturers are vast, they typically include the following:

  • Data breaches. Almost every business stores sensitive information. For manufacturers, this typically includes personally identifiable information of employees and customers. Items like names, addresses and credit card information are all at risk.
  • Third-party damages. When an email sent from your server has a virus and crashes the system of a customer, you could be held liable for the damages.
  • Business interruption. A natural disaster, malicious activity or fire can cause physical damages that could result in data or code loss. Manufacturing businesses often require the use of computer systems, and a disaster can halt your ability to transmit data and lead to lost revenue.
  • Cyber extortion. Hackers can hijack websites, networks and stored data, denying access to you or your customers. They often demand money to restore your systems to working order. Because a variety of manufacturing projects are time sensitive, delays of any kind can wreak havoc on an organization’s bottom line.

All of the above exposures apply to businesses of all sizes and industries. A critical cyber incident could result in financial loss or severe reputational damages. What’s more, without cyber insurance, businesses are not adequately protected from cyber exposures.

Standard commercial policies are written to insure against injury or physical loss and will do little, if anything, to shield you from electronic damages and the associated costs they may incur. To protect your business, speak with your broker about cyber insurance today.

© Zywave, Inc. All rights reserved


10 Steps to Follow When Moving Your Business

When relocating your business, timing is key. You will want to ensure that you avoid moving during your busy periods. To help ensure a smooth transition, consider creating a planning spreadsheet that breaks down tasks and deadlines.

On occasion, businesses must move their operations elsewhere following things like the end of a lease or an organizational expansion. While moving a business can sometimes be an exciting milestone, it often takes months of meticulous planning and an eye for the finer details.

What’s more, during a move, businesses may experience challenges that can adversely impact their bottom lines if the proper planning isn’t considered. As such, it’s important to keep in mind the following to ensure a successful move:

  1. Set a moving budget, accounting for all moving and transitioning services, potential updates to the new location, lost revenue due to downtime and any insurance needs.
  2. Create an internal move committee and hold meetings to discuss action items. This group will also help you keep track of receipts, invoices, contracts and other important documentation.
  3. Communicate moving plans to your employees well in advance.
  4. Hire a qualified mover and order packing materials.
  5. Take inventory on connectivity requirements, scheduling the removal of technology from the current facility and installation at the new facility. Make several backup copies of all company data.
  6. Identify a point person who will handle any questions during the move.
  7. Create move packets for employees, complete with parking instructions, building information, seating charts, packing materials, expectations and the finalized move schedule.
  8. Collect old security keys and ID cards, and distribute new ones.
  9. Remind employees to unpack, and provide instructions on where to stack boxes and moving materials, if applicable.
  10. Confirm that all change-of-address corrections have been made.

In addition to the above, consider revising your insurance policies and discussing any additional insurance needs in preparation for the move with your broker.

© Zywave, Inc. All rights reserved


The Cannabis Act and How Employers Should Respond

On April 13, 2017, the Liberal government—in partnership with law enforcement, health and safety experts, and the Task Force on Cannabis Legalization and Regulation—tabled legislation regarding cannabis (marijuana) legalization. In its proposal, officials noted that the government will provide regulated and restricted access to cannabis no later than July 2018.

If passed, the proposed Cannabis Act would end Canada’s prohibition on pot and regulate it for recreational use. Employers must be aware of the new changes and should consider doing the following:

  • Update drug policies. Legalizing recreational marijuana could increase the number of employees who smoke. Accordingly, employers must update existing drug policies and communicate new expectations to employees. These guidelines should outline testing procedures and define when testing may take place. While marijuana use will no longer be illegal, employers can restrict the possession of marijuana in the workplace.
  • Accommodate health needs. Remember, marijuana can be used to treat an illness or medical condition. In these cases, it may be helpful to review existing policies and procedures related to the use of prescription medications in the workplace.
  • Discipline employees when applicable. Remember that marijuana legalization does not give employees the right to freely smoke in the workplace. Employers should expect their employees to show up sober and ready to work. Employers should be empowered to discipline employees when marijuana usage has an adverse impact on job performance.

If passed, Canada would be the first member of leading industrial nations to legalize marijuana for recreational use. It’s important for employers to remain up to date on news related to the Cannabis Act and to act accordingly.

© Zywave, Inc. All rights reserved


Does Your Builders Risk Policy Cover Soft Costs?

Builders risk insurance provides valuable protection in the event of a direct property loss experienced by a contractor, project owner or other insured party during the construction process. However, when a catastrophic loss delays a project, indirect costs, such as soft costs and lost business income, can create substantial financial exposures for the businesses involved. Complicating matters further, many builders risk policies do not include coverage for soft costs or lost income related to construction delays.

Thankfully, firms can close this insurance gap with the addition of a soft costs endorsement to their builders risk insurance policy.

What are Soft Costs?

Construction projects are typically broken down into different categories of costs. The direct construction costs are the physical materials and supplies required to complete the structure. Labour costs are also included as a direct cost. These direct costs are referred to as the hard costs of construction.

On the other hand, soft costs are expenses not directly incurred for the physical construction of the project. Examples of soft costs that could be incurred include, but are not limited to: interest, real estate taxes, accounting and legal fees, developer’s fees, contractor’s general conditions, inspection fees, consulting and marketing fees, and additional insurance costs.

In the event that a loss occurs and the completion of a construction project is delayed, soft costs can represent significant expenses to the project owner and other parties working on the project.

To demonstrate how quickly expenses from soft costs can add up, consider an example of a project to build a new apartment complex. In the event of a catastrophe, the architects and engineers may charge a fee to redraw changes to plans. Legal fees may continue as well during this time, and new permits may need to be pulled. The site may need to be resurveyed, and insurance costs will increase if the term needs to be extended as a result of delay from a loss. Additionally, the apartment complex may lose potential renters when construction is delayed from the loss.

How Are Soft Costs Insured?

Insurance coverage for soft costs is most commonly obtained by adding an endorsement to a builders risk policy. The endorsement will specify which soft costs will be covered if a loss occurs. In the event of a loss that results in additional soft costs for the insured party, there are four requirements that typically must be met for coverage to apply:

  1. The delay must result solely from covered physical damage.
  2. The types of soft costs must be set forth in the policy endorsement
  3. Proof that the soft costs were necessary and reasonable must be provided.
  4. Proof that the costs would not have been incurred but for the delay must be provided.

Under a builders risk policy, soft costs are covered during the delay period. The delay period is typically defined as a period of time that commences with the anticipated completion date and ends when the project is actually completed.

Business Income Coverage

Another consideration for businesses purchasing builders risk insurance, especially project owners and developers, is whether their policies cover lost rental income or lost business income. This coverage, which can be added to a builders risk policy through an endorsement, replaces lost revenue or profits that would have been earned by the policyholder had the project been completed on time.

How Much Cover Do I Need?

When it comes to coverage for soft costs, a good understanding of project economics is key. Firms will need to account for potential delays based on worst-case scenarios. Potential exposures to soft costs can be assessed by reviewing the operational budgets that were established for the project.

In general, organizations seeking soft costs coverage should answer the follow question when assessing their coverage needs: If the worst possible loss occurred at the most inopportune time, how many and what type of extra expenses would be incurred?

© Zywave, Inc. All rights reserved


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